Procurement Case Studies

adi Group
Reducing costs without compromising service quality

As part of adi Group’s highly complex procurement review, we conducted a full analysis of their current spend, processes, suppliers, contracts and risk. This resulted in a consistent procurement strategy, with cost savings in excess of £0.5million.

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Aspall
Creating efficiencies through procurement

Aspall asked eXceeding to assist with the procurement of an ERP (Enterprise Resource Planning) system after realising they had no internal experience to run the process. This resulted in significant efficiencies and improved reporting.

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BGL Group
Creating a strategic procurement function

BGL Group approached eXceeding to help them to develop a formal procurement strategy along with detailed processes and procedures consistent with a new Procure to Pay (P2P) system.

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Cambridge University Hospitals (CUH)
Transitioning a life-saving outsourced IT contract to a new service provider

eXceeding was engaged by Cambridge University Hospitals NHS Foundation Trust to handle complex exit negotiations, as well as providing an experienced, onsite team to manage the transition to the new IT service provider.

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Capco
Re-tendering outsourced IT managed services

Capco asked eXceeding to fully assess their current IT service catalogue and recommend the right future solution for their outsourced IT managed service support.

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Considerate Construction Scheme (CCS)
Renegotiating business process outsourcing (BPO) contracts

eXceeding supported CCS in a full review of its incumbent BPO contract, to improve long-term supplier deliverables such as KPIs, SLAs and service credits.

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CRFCA
OJEU compliant procurement for IT support and infrastructure services

CRFCA’s asked us to run a OJEU compliant tender process for the procurement of IT support and infrastructure services. We managed the entire process, working closely with their internal stakeholders.

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ECMWF
Datacentre migration from the UK to Bologna in Italy

eXceeding’s role was to define the procurement strategy and the process, whilst working with their IT and procurement teams to support their inhouse work streams.

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Girlguiding
Cost savings across IT and WAN outsourcing

Through engaging eXceeding, they were able to benefit from significant cost savings across their IT and WAN outsourcing providers.

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HASSRA
An OJEU aligned procurement process

HASSRA required a full OJEU aligned procurement process for one of its biggest membership benefits – cinema tickets. eXceeding ran the entire tender process through to the transition to a new supplier.

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Housing Association in the East Midlands
Providing interim capacity and a PCR 2015 compliant new route to market that delivered substantial cost savings and enhanced social value

This university approached eXceeding for help to transition its FM provision from multiple, disparate suppliers to a more straightforward, Total FM contract with one single supplier.

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ICAEW
9 years of strategic procurement support

ICAEW has been working with eXceeding for over 9 years, during which time we have worked across IT, telecoms, facilities management, outsourcing and learning and development.

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Red fire engine parked in front of kent fire and rescue service station

Kent Fire and Rescue Service
Group training, individual coaching and independent spend analysis to support transition to national category planning in procurement

The National Procurement Hub approached eXceeding for help to devise and implement a national, category level procurement strategy.

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Kingsdale Foundation School
Agile resource deployment model to enable multiple procurement projects

Kingsdale initially contracted eXceeding in 2015 and we went on to run multiple procurements in technology and building works.

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Leading New University in the UK
Procurement of safety-critical fire door inspection services with local SME.

A leading new university in the UK approached eXceeding for help to tender for fire safety services with a local SME organisation.

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London Borough
Awarding and managing multiple short-term contracts in a cost-effective and compliant way

This London borough council approached eXceeding for help in awarding and managing the contracts across the care, maintenance and regeneration of it’s park areas.

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Group of graduates celebrating with their degree certificates

Midlands-based University
Effective delivery of two key strategic contracts and provision of ongoing tactical buying support.

This university sought eXceeding’s higher-level procurement expertise to deliver two large outsourcing contract procurements in IT and Facilities Management.

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Museum Wales
Procurement and smooth implementation of new CRM and ticketing solution compliant with PCR 2015

eXceeding was engaged to implement a new, highly integrated CRM and ticketing system to replace multiple legacy technologies under Public Contracts Regulations 2015.

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National Education Union (NEU)
Procurement of a new supplier for a WAN (Wide Area Network).

The NEU wanted to ensure that their replacement WAN was procured in a transparent, fair and auditable process, ensuring best value for the organisation and its members.

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Origin Housing
Running a full OJEU compliant procurement process.

Origin Housing asked eXceeding to manage the procurement process to enable them to outsource critical services.

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SIPS Education
Extracting best value from suppliers across multiple OJEU compliant framework procurements

SIPS initially engaged eXceeding back in 2015 after identifying risks which could potentially challenge the availability of critical services.

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Group of sixth form students in college hall

Sixth Form College in North West England
Implementation of an open ITT for fast, compliant direct award to an existing supplier

This further education provider approached eXceeding for help to re-contract directly with its incumbent supplier for specialist cleaning services.

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Close up of business man typing up notes onto laptop

UK Top Five Law Firm
Providing benchmarking consultancy to advise contract renegotiations with two incumbent IT services suppliers.

One of the UK’s top five ‘Magic Circle’ law firms contacted eXceeding looking for help with its IT benchmarking and contract renegotiation requirements.

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UNICEF UK
Transforming procurement to ensure best value

Unicef UK engaged us to complete a full procurement review to explore how they could optimise procurement activities across the organisation and to analysis cost reduction opportunities.

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Close up of colourful books on library shelves

University in the East of England
Overcoming internal challenges to define and procure a total FM contract resulting in significantly reduced administrative burden and economies of scale driving cost savings.

This university approached eXceeding for help to transition its FM provision from multiple, disparate suppliers to a more straightforward, Total FM contract with one single supplier.

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WorldRemit
A complete review of the procurement function

WorldRemit approached us to assess their procurement function and review spend, following a period of rapid growth. They wanted us to establish whether they were efficient, or if it was time to revise internal processes.

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YMCA
Supplier consolidation to ensure best value

YMCA St Pauls appointed eXceeding to review multiple contracts they had in place to run 28 buildings. Our consultants conducted a strategic review, before working with YMCA to consolidate their suppliers, create consistent contracts and ensure firm SLAs and KPIs were in place to meet their specific needs.

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Case Studies.