Formed in 1935, HASSRA is a membership association open to current and former staff working for the Department of Health & Social Care (DHSC), Department for Work & Pensions (DWP), the Food Standards Agency (FSA) and associated executive agencies and public bodies.
They offer sporting, recreational and cultural activities, as well as discounts and membership benefits. With 12 affiliated regional associations and hundreds of local clubs and societies, HASSRA has something for everyone.
eXceeding was selected by HASSRA as a result of our vast experience in working with membership organisations and successfully running tenders on their behalf.
They tasked us with a procurement review of their provision of discounted cinema tickets. They had been working with the same provider for some time. HASSRA was looking for a new and improved service for their members.
After an initial review, we advised them to run an OJEU aligned tender process (there was no need for them to be fully compliant in this instance, which we helped them gain legal confirmation of).
Our consultants then ran the entire process, from shortlisting all the way through to transitioning to the new provider. We even supported the chosen partner in acquiring ISO certification which was one of the conditions of the contract we drafted.
We identified 3 key challenges which needed to be addressed as part of the project:
Lack of internal experience
In running tenders or category knowledge to manage the supplier selection process
Fully transparent process
HASSRA needed to be confident that the process was fully transparent and OJEU aligned, to ensure compliance and best value for its members
More flexible contract
Required that offered improved benefits for its members
eXceeding ran the entire OJEU aligned procurement process as follows: