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Exceeding

Running tenders.

Running a competitive tender is a chance to align procurement with your organisation’s strategic goals. It’s a chance to innovate, drive down costs and realise the value of the goods and services you buy.

Running tenders:
support & management.

Running a full tender can be a resource heavy task. You need to consider; your organisation’s strategic objectives, category requirements, legal and contractual agreements, audits and governance. You also need to ensure a clear plan for transitioning to the new solution once the tender process is complete and an plan for monitoring and managing it once you are back to business as usual.

So where do you start? This is where eXceeding comes in.

SPEAK TO US

Steve Rowland

Before eXceeding, Steve spent 16 years working on the supplier-side of outsourcing. During Steve’s 24 years’ experience, he has worked on global and UK outsourcing deals, ensuring the creation of win-win partnerships.

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Do any of these challenges sound familiar?

Capacity
You don’t have the time or resource to run a cohesive tendering process.

 

Knowledge
You lack the category or market expertise to select the best available solution.

Value
You need to reduce costs or get more out of existing supplier agreements.

Contract
Your contract is no longer fit for purpose or coming to an end.

Governance
You are in the public sector or need transparency for stakeholders.

Strategy
You need a robust process to help select, negotiate and transition to a new supplier.

Looking for expert support?


We understand that running your tender process can be daunting, especially if you have a lack of internal subject matter expertise or capacity.

Even the terminology is confusing – SQs, PQQs, RFIs, RFQs, RFPs, ITTs – what’s the difference? Ultimately these are all acronyms for the process of running a competitive tender to secure the best possible supplier to meet your needs.

How can we help?

At eXceeding, we have helped first time ‘tenderers’ and experienced organisations, in both the public and private sector, to improve the efficiency and effectiveness of their procurement activity.

Running tenders process diagram

10 ways eXceeding can help with your next tender:

  1. Free up resource and enable your internal teams to work on more organisational-critical tasks.
  2. Coordinate the necessary input from all of the key stakeholders.
  3. Provide essential category or market knowledge to get the best out of the tender process, especially for large or complex projects (e.g. IT, FM, outsourcingpublic sector procurement ).
  4. Understand your strategic organisational or category needs and translate that into a practical solution.
  5. Ask all the right questions and nail down the scoring criteria. This helps the supplier understand the requirements and gives you the best chance of selecting the right solution.
  6. Create clear and concise tender documentation based on best practice and lessons learnt from running hundreds of tenders.
  7. Benchmark against the marketplace and adhere to compliance or frameworks. This make everything auditable and transparent and leaves you with a process that can be replicated for future tenders.
  8. Review contracts so you are offered the best commercials, terms and conditions.
  9. Open and maintain communication between you and the supplier, including negotiations at the selection stage, to achieve best value and accountability in the ongoing relationship.
  10. Support the transition from current to desired state and beyond with supplier relationship management.

Ultimately, our aim is to give you unbiased information and expertise so that you can select the right supplier and solution, at the right price, to achieve your strategic goals.

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Need advanced tender support?


You may already have a strategy for running procurement tenders; you may even have a defined and documented process; but how can you optimise your tender activities and support your internal capacity over the long term?

Despite best laid plans, sometimes there isn’t enough time or resource to truly manage your procurement activities.

Even the biggest companies or government departments cannot always attract or retain the sector or category knowledge needed to run and manage a full tendering process.

Our consultants can provide a host of insights around market advancements and growing competition, making you think deeper about your desired outcomes. By providing solutions that really are tailored to your needs, our specialists can also open your organisation up to evolution and pragmatic change.

The key objective for all of our tendering projects is collaboration. We work with you to fully understand your requirements, provide you with good guidance and give you the best and honest advice.

Our specialist team can assist you at any point in the process; working with you on end-to-end tender projects, or simply providing support for specific activities or spend.

Book a free online appointment.

Why not book a free appointment to discuss your requirements in more detail with one of our experts.

BOOK NOW

Our experts in running tenders.

We know how to run complex tenders and we can make it easier for you. Our experience means we can supplement your existing resources with market-leading knowledge.

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