ECMWF is both a research institute and a 24/7 operational service, producing global numerical weather predictions and other data for their Members and Co-operating States and the broader community. The Centre has one of the largest supercomputer facilities and meteorological data archives in the world.
After winning a competitive tender process, we were jointly awarded the contract to migrate ECWMF’s datacentre from the UK to Italy.
eXceeding’s role was to define the procurement strategy and the process, whilst working with their IT and procurement teams to support their inhouse workstreams. We defined specifications, which adhered to internal governance and were OJEU aligned, before developing the procurement strategy and tender packs.
We managed the entire process including assessing supplier risk, overseeing the shortlisting and selection process, to the point of signing contracts and handing over to the allocated transition and implementation team.
Due to the business-critical nature of their IT systems and datacentre build, it was essential that we selected the right calibre of supplier and understood the complex nature of the tech, all within the confines of being OJEU aligned.
We identified 3 key challenges which needed to be addressed as part of the project:
Business-critical IT infrastructure & datacentre build Meaning the selected supplier had to be of the highest calibre to manage the complex tech requirements
Governance and formal process
As well as being OJEU aligned, we were required to follow their ECMWF’s internal processes for sign off and approval.
It was essential that we fully assessed any risks to ensure the continuation of service.
After winning a competitive tender process, eXceeding was jointly awarded the contract to migrate ECWMF’s datacentre to Italy. Our primary responsibility was to create a procurement strategy and manage the process to the point of signing contracts with the chosen supplier.