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Exceeding

SIPS Education

Extracting best value from suppliers across multiple OJEU compliant framework procurements

About SIPS Education.

SIPS Education is a not-for-profit organisation, with the core aim of improving outcomes for children and young people through the provision of high-quality school support and school improvement services.

Overview.

SIPS first engaged eXceeding in 2015 when they identified a risk that – due to operational and technical complexity, extended timescales, cross-organisational stakeholder profiles and heightened governance requirements – would potentially challenge the availability of many current services.

With no dedicated internal procurement team, SIPS turned to eXceeding to manage this risk. First, we were required to review their existing procurement arrangements and develop a revised procurement strategy whilst adhering to their internal governance and OJEU procurement rules.

Following that we were required to develop the business case, identify relevant frameworks ensuring SLAs and KPIs were fit for purpose. We then managed the entire procurement process, through to evaluation and selection.

We also worked on a project review and have implemented many improvements on subsequent projects we have worked with them on since.

The challenge.

We identified 3 key challenges which needed to be addressed as part of the project:

SIPs had identified a risk which could challenge the availability of critical services.

There was no internal procurement function so the team lacked both category knowledge and internal resource to manage complex procurement projects.

There were multiple stakeholders across the organisation and heightened governance requirements to work within.

The solution.

eXceeding implemented a revised framework procurement strategy delivering significant cost savings, an auditable procurement process, implementation of clearly identifiable processes, procedures and controls and finally, an improved governance approach and project visibility.

  1. eXceeding designed and delivered a pre-market engagement phase, with a supporting discovery phase, during which the project evaluated the appropriateness, capability and usability of differing service offers and reviewed framework suitabilities.
  2. The approach outlined above, providing a clear requirement articulation to bidders, and establishing partnerships with the necessary delivery capability, facilitated the development and delivery of a formal framework process and expedited the receipt of coherent and consistent bidder responses.
  3. eXceeding consolidated framework responses and undertook initial evaluation and response scoring, providing a platform from which SIPS were able to quickly move towards their selection decisions.

Highlights.

Ongoing – since 2015.

Long term value for money through strategy & SRM.

Management of cross-organisation stakeholders.

Improved governance approach and project visibility.

The future.

Through the provision of a structured, consistently resourced and highly agile team, eXceeding was able to reduce client risk, ensure project success and provide the flexible support that SIPS required during a period of significant organisational change. This has formed the basis of an extremely robust procurement process which SIPS can take forwards for future projects.