Top 10 tips for procurement

  • Published on: 17 March 2017
  • By: Frances Talman

So already we are a quarter of the way through 2017. Before you know it we will have lost an hour and spring will be in full swing.

Time is precious. Working efficiently and effectively is a must in today’s fast paced competitive environment – but how do you make time to get better at doing things when there are always new deadlines to meet.

If you feel like time is running away from you and you need a helping hand with running a procurement then eXceeding is here to make life easier for you. Sometimes having that extra reassurance mid procurement that you are moving a step in the right direction by talking to an expert can make all the difference.  If you feel like you simply want to read a couple of procurement best practice tips and tricks, then eXceeding can assist you there too.

If this is the case, then this blog is for you.

eXceeding’s top tips for procurement tender management:

Know your market - Understand the supplier marketplace and are aware of current trends, emerging technologies, best practices and commercial models.

Understand your tender and procurement needs - Know what outcome you want – sounds easy but identify the features you need and identify whether they are essential, a ‘nice-to-have’ or a ‘we have always asked for this but we don’t know why’.

Have a clear tender and procurement strategy - Have an approach that is right for you– do you get three quotes, do you go sole source, is this something for a purchase order or a contract?

Plan, plan, plan your procurement - Know what needs to be done, by what date, by whom, have a plan B, ensure the plan is achievable.

Know your tender roles and responsibilities – Let people know what is required of them – make sure every step has an owner.

Have clear procedures – Make sure everyone is taking advantage of the best practice procurement.

Be in control – You are running the tender – not your supplier. Project manage the activity in a professional way.

Tender selection process – Have clear criteria with meaningful weighting criteria such that the right solution for your business and not what just the procurement guy, or the financial controller want.

Negotiate to a plan – Make sure you have a clear strategy and tactics ahead of time – predict what your supplier will do and plan for it.

Learn for your tender success and mistakes – Strive to continually improve the way you do things – capture the experience and feed it back into your processes – turn individual knowledge into corporate knowledge.

If you need any assistance with the tips above, eXceeding has a team of seasoned professionals that can help you with all aspects of tender management and procurement services.