ERP outsourcing top tips

  • Published on: 18 December 2017
  • By: Frances Talman

For any business, no matter what the size, there must be processes and procedures put in place to make sure that everything runs smoothly and efficiently. To do this, businesses can set up an integrated business management software system that assists with the day to day management of their company. These are known as Enterprise Resource Planning systems (ERP). The benefits of implementing ERP software include capturing your business information in a single, scalable system which provides comprehensive access to your business intelligence increasing your productivity and enabling the continuous improvement of business policies and procedures. ERP systems in today’s day and age are applicable to all business sizes across a variety of backgrounds, sectors and industries.

There are many benefits that an ERP system can have for your business, these include:

  • The assistance of redefining your business processes and ensuring they are complied with throughout the supply chain
  • Critical business data is protected through well-defined roles and security access
  • You will be enabled to plan your work load based on existing orders and forecasts
  • Providing you with the tools to give a high level of service to your customers
  • Translating your data into decision making information

An ERP solution introduces new methods to hold data as it reduces the repetitive process of manually entering information. By doing this, it makes it easier for companies to collect data, no matter what department they’re working in. So an ERP system can be used for the benefit for the sales, operations, finance and HR departments all at once. 

It can be a real pain to keep on track and up to date with business data when it is separated across a whole variety of databases. Many businesses fail to keep data in the same stored database which is an extremely inefficient method of storing data. An ERP system keeps all information in a single location. This keeps data accurate, up to date and consistent. Efficiency will go through the roof when you don’t have to panic about storing customer order forms, invoice requests and your inventory when it is stored safely.

The challenge with all strategic procurements, such as an ERP is that they do not come around very often, but the consequences for making a poor selection can be with you for a long time and cost a significant sum to correct.

Many purchasers of complex, highly integrated systems are often swept away by the claims of the system supplier and slick demonstrations. Unless the system requirements are thought through and thoroughly documented the supplier can remain unchallenged enabling them to focus on their products latest bells and whistles.

It is important that the ground is prepared for such an important purchase. The functional and outcome requirements that the solution needs to meet have to be researched, challenged, agreed and documented. Then potential suppliers need to be challenged to provide a solution that meets the requirements in a deliverable and cost effective way.

In order to strengthen your procurement position it is advisable that match the suppliers sales resource with some gamekeepers turned poaches of your own. These resources can be independent of particular suppliers, solutions and approaches. They work as your subject matter experts to keep the suppliers honest and focused on delivering the outcomes that are important to your business. In this way benefits such as ease of use, development pipeline and overall cost of ownership can be independently verified and the right selection for your business made.

eXceeding have many gamekeepers with up to date experience of implementing ERP systems that can give you the poachers advantage when procuring ERP systems. Contact us today to discuss your challenges and see where we can help.