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Strategic RFP Support That Delivers Real Results

For eXceeding, strategic tendering is a core discipline. Our approach is built on long experience of what works in practice. We design sourcing strategies that reduce risk, align with your long-term goals, and focus on delivering measurable outcomes.

Our dedicated project teams cover the key aspects that ensure delivery of maximum value – commercial, procurement, and technical.

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Your Challenge

Structuring and running an RFP can be time-consuming, complex, and commercially risky, especially when it involves operating in an area that your team is unfamiliar with. This could be a once-in-a-generation sourcing exercise, a critical supplier review, or a transformation of a core service delivery model. Stakes can be high. Getting the approach right first time is essential, both commercially and reputationally.

We enable organisations to plan and execute robust and effective processes, and award contracts that ultimately deliver real business value, not just the lowest price.

Sound familiar?

The eXceeding Way: Driving RFP Success Throughout the Contract Lifecycle

At eXceeding, we don’t treat RFPs as isolated events. We see them as pivotal moments within a longer, interconnected contract journey which runs from initial scoping and tendering, through transition, and on supplier management. Each phase should interlink to support long-term success.

The RFP process is a powerful lever, utilising competitive tension to negotiate with bidders. But to contribute maximum value, it should be shaped by solid upfront thinking.   The resulting RFP process will then select an optimal supplier and contract, ensure a well-managed transition, and inform effective supplier management. 

By considering the total contract lifecycle, we achieve more than running a procurement process — we deliver measurable results and sustainable value.

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Our RFP Methodology and Process: A Structured, Proven Approach

The eXceeding RFP methodology is modular and tailored to specific project requirements. We always offer layered commercial, technical and procurement expertise, along with industry insights, as we have found that this combination results in vastly improved real-world outcomes. It is therefore customised to guide you seamlessly through every stage of the RFP process.

Our process covers:

(Hover over each stage)

eXceeding Cycle

Developing the Procurement Strategy – informed by detailed analysis and defined business needs.

Review and Alignment – validating your requirements and aligning them with market realities.

Market Engagement – testing and shaping market responses early to drive competition and value.

RFP Documentation – preparing clear, compliant, and effective tender packs.

Release and Management of RFP – ensuring transparent, well-managed procurement activity

Evaluation and Supplier Presentations – structured, fair evaluation to identify the best-fit solution.

Preferred Supplier and BAFO Stage – driving value through negotiation and final bids.

Contract Negotiation – securing the right terms, conditions, and protections.

Contract Signature and Handover – transitioning seamlessly to implementation teams.


In line with our Total Contract Lifecyle perspective, during the RFP process we always lay the ground work to enable a successful service transition and follow-on contract and supplier management.

 

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Our Team: Built for Your Success

eXceeding project teams are structured project to meet your specific RFP requirements, with consulting resources selected to provide the appropriate blend of commercial, procurement, industry and category knowledge. This means you benefit from an expert team that is flexible, scalable, and built to deliver your objectives.

 

Supply Chain Insight

Supply Chain Insight

Our team combines extensive supplier-side and buyer-side experience, giving us a unique perspective on the commercial environment. We understand how suppliers think and act, which allows us to secure the right deal on the right terms for you.

Holistic Lifecycle Thinking

Technical & Commercial Expertise

Our consultants are experienced in managing complex, high-value procurements, with strong skills in market analysis, strategy design, specification development, evaluation and negotiation.

Strategic Sourcing

Procurement Delivery Capability

From running effective tenders to ensuring robust governance and compliance, our team is equipped to handle every aspect of the procurement process with efficiency and professionalism.

Procurement for Success

Client-Side Understanding

We have worked across a diverse range of organisations within the private sector. This means we understand your environment, your challenges, and the importance of stakeholder confidence.

A Team Who’ve Done It Before

Change & Transition Expertise

We don’t stop at contract award. Our team supports the journey from tendering into service transition and supplier performance management, providing value beyond procurement.

LEARN MORE ABOUT OUR TEAM

adi Group Logo

£500K+ Saved Through Smarter RFP Strategy

We partnered with adi Group to deliver a full procurement transformation, including spend analysis, supplier reviews, and strategic RFP execution. The result was over £500,000 in verified cost savings, alongside stronger supplier controls and a long-term sourcing strategy.

See how we saved £500K →

Why Choose eXceeding

We bring a unique blend of supply chain insight and buy-side expertise, giving us a 360° view of the commercial landscape. Our consultants are commercially driven and sector-smart, with deep experience of challenging assumptions and unlocking better value.

Lived Industry Knowledge

Lived Industry Experience

Our teams include professionals who have worked within suppliers or have deep category expertise. We know how suppliers think, price, and deliver — offering a distinct commercial and strategic advantage.

Holistic Lifecycle Thinking

Holistic Lifecycle Thinking

We take a full contract lifecycle view and so design the RFP phase to anticipate future needs, ensure a smooth transition, and enable robust service management.

Strategic Sourcing

Specialists in Strategic Sourcing

We’ve helped organisations navigate major sourcing activities and know how to build stakeholder confidence, manage risk, and support internal governance.

Procurement for Success

Procurement That Sets You Up for Success

Our methodology is insight-driven, compliant, and outcome-focused — uniting specification, supplier capability, and future service performance.

A Team Who’ve Done It Before

A Team That’s Done This Together Before

Our consultants blend technical, procurement, and commercial skills — and they’ve worked together before. You benefit from collaboration, not learning curves.

Steve Rowland

Steve Rowland
Founder and Managing Director

““Procurement should be a strategic enabler — not a blocker. At eXceeding, we created a model that gives clients the confidence to challenge supplier norms, unlock greater value, and drive better outcomes from their spend.” – Steve Rowland”

✔ 15+ years of cross-sector RFP delivery
✔ Commercially-minded, not just process-focused
✔ Outcome-driven and fully independent
✔ Senior consultants with deep category experience
✔ Flexible delivery – from advisory to fully managed service

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