Unlock hidden savings without compromising quality

Why cost optimisation matters?

Without a structured approach, businesses often overspend without realising it. Common issues include:

• Supplier complacency leading to uncompetitive costs
• Unchecked supplier price increases
• Overlapping or duplicate contracts
• Poorly defined, or even absent SLAs leading to missed value
• Lack of marketplace cost data
• Limited negotiation capacity or expertise
• Little or no Supplier Relationship Management (SRM) and/or Contract Management

Even small inefficiencies multiply quickly across categories and suppliers. The result is avoidable cost that impacts margins and limits growth.

Our approach to procurement cost optimisation

We combine deep category expertise, proven methodology and independent market insight to deliver sustainable results.

1. Spend analysis → identify leakage, duplication and priority savings areas
2. Benchmarking → compare existing contracts and rates against market standards
3. Supplier engagement → renegotiate terms, consolidate contracts, reset relationships and create new contracts
4. Category expertise → ensure the right sourcing strategy for IT, FM, construction, professional services and more
5. Sustainable value → embed governance, SLAs/KPIs and reporting so savings are monitored, measured, and realised

Unlike one-off cost reduction projects, we focus on long-term optimisation that continues to deliver value and strengthen supplier relationships.

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Proven results for our clients

Through cost optimisation, we’ve helped organisations across the UK with:

• • Cost savings in excess of £22 million through supplier renegotiation and process improvements

• Speed of procurement cycle time reduced by up to 47%, freeing up teams to focus on organisational specific strategic priorities
• Supplier performance improvements as a result of structured KPIs, regular reviews and stronger contract management
• Improved budget certainty by eliminating cost leakage and consolidating supplier bases

Explore our case studies to see how we’ve delivered measurable cost and efficiency gains.

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Why choose eXceeding for cost optimisation?

• Independent and vendor-neutral – we only act in your best interest
• Category specialists – expertise across IT, FM, construction, and professional services
• Flexible support – from short-term reviews to ongoing managed procurement
• Proven savings – we consistently identify and deliver cost improvements for clients of all sizes
• Focus on outcomes – not just cost reduction, but resilience, compliance, and supplier performance

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Frequently Asked Questions

Q: What is the difference between cost reduction and cost optimisation?
Cost reduction is often tactical and short-term. Cost optimisation focuses on sustainable value, addressing supplier performance, governance, and contract management and not just pricing.

Q: Can you work with our existing suppliers?
Yes. In many cases, we unlock savings by renegotiating with current suppliers rather than replacing them. This avoids disruption while still improving value and strengthens contracts and relationships.

Q: How much can we realistically save?
Every organisation is different, however, we have realised savings between 7-24% across major categories are common. The exact impact depends on your spend profile and supplier base and addressable spend.

Q: Do you only work with large organisations?
No. We scale our approach to fit fast-growing SMEs through to FTSE-listed companies and public sector bodies.

Q: How quickly can results be achieved?
Initial savings can often be identified within weeks of analysis, with more strategic improvements delivered over months and years as part of a planned strategy.