When it’s time to translate strategy into a fully formed bid response, it’s important to remember that, whilst internal contributors are experts in their field, they may not be highly skilled at writing bid responses. They’ll need support and direction.
Added to that, that they are busy working on other business critical tasks, it is essential that they understand the time needed from them to contribute to the bid.
A well-planned bid response process requires time and resource and ideally someone to take ownership of pulling together contributions from individual experts to ensure a coherent response.
It also saves time when it comes to writing the final bid submission, forming a critical part of the bid management process.
At extremely short notice eXceeding provided two consultants, who worked closely with our in-house resource over a four-week period; taking the process from initial responses, through editing and redrafting, into red team review and final submission.
eXceeding provided exemplary support under challenging and complex circumstances. They went the extra mile to ensure our submission was to the highest possible standard. We would definitely work with eXceeding again.
Following discussions with eXceeding, an initial quotation was provided very quickly and a team was put forward that aligned absolutely with our requirements. In the week following the first discussions, eXceeding deployed the team of their subject matter experts to our Basingstoke site, who continued to work with us throughout the development period. Each of this team were accomplished proposal and bid writers, with the technology and production skills that we required to assist in the production of a high-quality response. The speed, responsiveness and dynamism shown by eXceeding was commendable and the professionalism they displayed throughout the engagement was particularly noteworthy.
Imagine the scenario: You’ve been offered the opportunity to enter into a tender response process for your dream contract, but you’ve established that you don’t have the internal resource or experience to respond to a bid this complex. You’re not alone.
Over 70% of our clients report that they could have drafted a far better bid response if they had had adequate time and resource to thoroughly plan out the bid response.
Issues reported include:
So why not consider outsourcing your bid response planning to specialist consultants, like us, instead.
eXceeding’s expert bid consultants know how important a good bid response process and plan is to ensuring a winning bid. We will break down the questions to help your team to fully understand the level of detail needed, advise on the best ways to evidence your experience and effectively hold their hands throughout the process.
Writing a tender with a short deadline may seem daunting, but it is possible with optimum organisation, efficient processes and the right team.
By Jane Shortfall on 5 February 2021
Sometimes it’s easier to discuss your requirements directly. Contact one of our expert bid consultants now.
What is the bid response process? Discover the eXceeding way.
See our approach for more detail on how this forms part of the bid response process.
eXceeding employs a national network of bid writing experts. This enables us to call on a category specialist with current market knowledge of response planning within your chosen sector. Our team tackle tender responses every day, so they understand how bids are scored and the selection criteria.
This bid response process enables you to proceed to drafting the bid response with the confidence that all contributors are well prepared and understand their roles. It will speed up the process of writing and reviewing the responses and will increase win rates as you have carefully planned your responses in line with the end customer’s requirements.
By outsourcing your bid response planning to us, our consultants can run the entire process. As well as saving time and resource, working with us will ensure the following outcomes:
Next step?
A clear plan
Identifying owners and deadlines – for all questions.
Confidence
Contributors know what’s expected of them, and when.
Motivation
The entire team is invested in the bid.
Efficiency
You have defined a streamlined process, with minimal impact on business as usual.
Why not book a free appointment to discuss your requirements in more detail with one of our experts.
Winning work is a complex process. To beat the competition, you need a clear strategy and your bid response has to make you stand out from the rest.
The best bids are those that address the questions directly, evidence key points and pay close attention to the scoring criteria.
Bids are won and lost on the quality of the final bid review. This stage is about polishing the content, adding additional evidence points and ticking off high-scoring responses against the prospect’s criteria.
