{"id":2495,"date":"2020-12-10T12:16:17","date_gmt":"2020-12-10T12:16:17","guid":{"rendered":"https:\/\/www.exceeding.co.uk\/bidding\/?p=2495"},"modified":"2024-02-09T15:38:57","modified_gmt":"2024-02-09T15:38:57","slug":"3-tips-on-how-to-win-bids-before-receiving-the-tender-documents","status":"publish","type":"post","link":"https:\/\/www.exceeding.co.uk\/bidding\/blog\/3-tips-on-how-to-win-bids-before-receiving-the-tender-documents\/","title":{"rendered":"3 tips on how to win bids before receiving the tender documents"},"content":{"rendered":"

Ok, so technically you can\u2019t actually win<\/em> the bid before you have fully understood the requirements and completed a response but\u2026. There are so many things you can do to prepare in advance, that will save time when you are under pressure to complete your bid response by the deadline.<\/p>\n

By failing to prepare, you are preparing to fail.
\nBenjamin Franklin<\/strong><\/p><\/blockquote>\n

Too many companies wait for PQQ and tender documents to be released before doing any bid preparation work. To get ahead your competition, it is important to prepare as much information as is possibly feasible and practical in advance. This leaves more time to concentrate on the final bespoke submission documents and helps to reduce overall stress levels.<\/p>\n

This tried and tested approach ensures that your organisation has the very best possible chance of successfully submitting on time and winning the bid!<\/p>\n

How can you prepare your bid when you don\u2019t know what the client wants?<\/strong><\/h2>\n

Knowing what type of tenders you are likely to bid for allows you to prepare by reviewing similar previous tenders, or even tenders from areas outside of your target region. Many will request similar information in certain sectors, particularly when asking for core company details.<\/p>\n

Ask yourself these two questions:<\/p>\n

    \n
  1. Do you have a document library where you store and version control information, or do you waste time searching over and over again and constantly \u2018reinventing the wheel\u2019?<\/li>\n
  2. Are all documents up to date and in consistent formats that can be easily inserted in hard or electronic format?<\/li>\n<\/ol>\n

    No? Then what you need is a bid library.<\/p>\n

    Our first tip is to create a bid library. <\/strong><\/h3>\n

    To clarify, when we say bid library<\/em>, we are referring to a repository of documents and standard answers to questions that regularly appear in tenders and proposals. Companies will have different names for this repository, but we tend to refer to it as a \u2018bid library\u2019.<\/p>\n

    There are a number of areas which are repeated across the majority of tender responses. We suggest having the documentation filed, and ready to be updated as necessary, for each new tender request. The most common areas include:<\/p>\n